Outsourcing Payroll vs Doing it in House

When you outsource your payroll, you’re essentially giving all of the responsibility to an outside company. This means that they’ll be responsible for collecting all of your company’s information, usually through the Internet. They’ll keep track of things such as hours worked, deductions, pay rates and taxes. Though all of the companies that you may outsource your payroll to work under the same principle, their service varies – both qualitatively and quantitively.

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What is Online Payroll and how does it differ from Payroll Software?

Online payroll software allows businesses to access and process their payroll on the Internet. All of the payroll information is stored in the cloud, which means it can be accessed from anywhere across a range of different devices such as computers, smartphones, and tablets.


How Can Payroll Software Help Your Business?

Businesses use payroll software to ensure their payroll is calculated and handled in a uniform manner. In addition, in-house software allows businesses to keep accurate records. Through this software, the entire payroll process is streamlined, minimizing the time and effort required to ensure everyone is paid correctly.

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How to Avoid Additional Payroll Fees 

Processing payroll is a necessity for businesses of all sizes. Software programs and third-party processors can make payroll management easier, but they can also lead to additional fees. These payroll fees can be especially challenging for small businesses or startups that are trying to keep overhead expenses low. However, the fees for online payroll providers are worth it for many business owners as payroll automation leaves much less room for error in payment deadlines and tax deductions. To learn more about penalties of overdue payments, check out this article. In most cases, business owners can avoid fees when they understand the circumstances that usually lead to these additional costs. 

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 How Long are Small Businesses Required to Keep Payroll Records?

The IRS guidelines for recordkeeping for businesses can be difficult to navigate because the agency requires different records be held for different amounts of time. Generally, when it comes to payroll and employment tax records, taxpayers need to hold on to everything for four years. There are some exceptions and some reasons for holding records longer, though, and it’s important to understand them as a small business owner. It’s also important for owners to understand the possible consequences of missing records.

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What Small Business Expenses are Eligible for Tax Deductions? 

When operating a small business, tax breaks can be the difference between a loss, breaking even and making a profit. This is especially true in the earliest years when entrepreneurs are still paying off the initial investments and startup costs. The first step in deciding what tax deductions your business may be eligible for is identifying your business expenses. You must also separate your business from your personal expenses. Note that business expenses are the costs associated with running the company, such as payroll, and may be deductible if it is operated with the intention of generating a profit.

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Are All Employees Entitled to Vacation Pay?

Although paid vacation is a sought-after perk, not every employee qualifies for scheduled time off with pay. In fact, U.S. employers are under no obligation to offer vacation time to their workers. In general, however, when paid vacation is provided, a written policy governing accrual, administration and payment for these days off must be established and made available to employees.

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Small Business Payroll Taxes & Overdue Payment Penalties

Small business owners are required to withhold a certain amount of money from their employees’ paycheck and submit it to the IRS as Payroll taxes. Filing tax forms and making payroll deposits can be intimidating to small business owners because of the processes involved. Making payroll taxes deposits to the IRS requires withholding, reporting, and paying the taxes within the stipulated period. It can be difficult to understand the types of payroll taxes a small business is supposed to pay, as well as knowing and remembering the payment deadlines.

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